As a global agency with a broad perspective, Havas provides meaningful communication solutions for global brands.

Working with the philosophy of creating meaningful and effective brand communication, Havas Istanbul offers innovative solutions in the fields of social media and conventional communication and builds communications that touch the hearts of brands.

We are a team that focuses not only on advertising, but also on building communications that touch the hearts of brands, leave a mark and carry meaning.

We are looking for a dynamic and experienced professional to join our Administrative Affairs team working onsite located in Istanbul / Levent;

Will work full time as an “Office Assistant” within Havas Creative Group.

Her/his responsibilities within the scope of this role will include;

Planning internal and external meeting and event organizations (meeting location, meeting catering, happy hour events, etc.),

Planning meeting, travel and event participation organizations of senior executives,

Managing domestic and international incoming telephone, mail, cargo and document traffic, tracking and managing cargo / courier transactions that require customs clearance,

Transferring meeting, conference invitations and introduction meeting requests of existing customers and prospective customers to the relevant departments,

Welcoming incoming guests and directing them to the relevant persons,

Carrying out the accommodation, flight and visa processes of employees on business trips,

Planning the organization of participation in company competitions and award ceremonies (ticket purchase, participant list, financial process, etc.),

Follow-up of company client contracts, non-disclosure agreements (NDAs), signature processes, follow-up and signature process management of the tender files,

Initiating and following the necessary Notary processes related to the company,

Carrying out internal document signature processes (payment plan, supplier information form, etc.),

The job description and responsibilities of the Office Assistant will be detailed through performance evaluation studies and additions and arrangements will be made if necessary.

Required competencies:

Customer service

Switchboard

Organizing and planning

Detail oriented

Reliability